7 Smart Ways You Can Protect Your Business Email From Hackers

We all know how important it is to have a separate email for your businesses. Just like having a separate bank account for personal and business use, having a separate business email is also very crucial for any business. Now, there might be nothing new in this, and you might just feel you know it all, however, wait for a moment and hear this out: your business email is susceptible to many fraudulent activities, and you have to make sure that it is secure on World Wide Web.

Yes, you heard it right. Your official email contains almost all the data about your business, and you would not want it to go on a public domain. Needless to say, that if it happens, it is going to cost you much more than just money. Many hackers are on the lookout for less secured business emails because they can easily bring your business down if they hack it. So, hopefully, you might’ve understood how important it is to secure your business email from hackers. 

Well, we are not here just to talk about the problem; but help you find solutions as well. Here are a few ways to can keep your business email ID safe and also some things you need to bear in mind while setting up a new email for your business. Take a look:

#1. Secure Transmission

The most basic requirement of any business email is perhaps secured transmission. A secure login to your email service through ‘https’ that ensure no unauthorized person or entity can intercept your mail data at any access point. 

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#2. Secure Storage

Just like your email ID, even the data shared over those emails needs to be secure. The data that you have to store on the internet is very easily accessible by talented hackers, and you don’t want that valuable data to fall into the wrong hands. You can store your data in multiple data centers and hence reduce the latency of it. This way you can protect your emails as well as your data.

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#3. Encrypt & Verify

Without encryption, your email is quite susceptible to hackers on the internet. However, if you encrypt your emails, then you can make sure that only intended users will have access to your email. You can choose from a host of encryption software in the market to make your email cyber-proof. Yes, it is going to cost you some money, but, let us tell you that it worth every penny you spend on it. After you’ve chosen the perfect software for yourself, make sure that you load it in all the computers in the office. Give your clients all the details about the encryption since they need to know it and then rest assured that your email is safe from those hackers on the internet.

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#4. Security Audits

You have to make sure that your encryption software is up-to-date. Ensure that your software is in sync with the latest security patches and audited by third party tools so that no vulnerability is left.

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#5. Beware Of Web-Based Mails

From time to time, you might receive fake emails that would try to trick you into resetting your passwords as part of a supposed security check, be careful with them. Most of the times, these are scams that have been specifically designed to steal your passwords and access your emails. We’ll discuss password policy below, but even before that remember that if you ever have to changes your passwords, make sure you go to the email provider’s website to do so. Never click on those links that you receive via email.

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#6. Password Policy

Your email should have an effective password policy that prevents it from being hacked by cyber vandals as it can cause severe damages to your company. Let’s see what is at stake here- you might lose your entire customer database, their card numbers and this could have dire consequences. You should have a password feature in place that allows you to set the length, the complexity and also the expiry of the password. The people who use the email accounts can be notified about the expiry date of their current password and this way they can always keep on changing passwords. This is going to keep their accounts safe from many hackers on the internet.

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#7. Watch For Updates

Being up-to-date is the name of the game, and you have to make sure that your email service is regularly updated so that you can get the most out of it. Updating your email service is perhaps one of the most overlooked processes in the securing of their email. But, it is one of the most effective and also the cheapest ways to ensure maximum security. Make sure your email provider is a reputable vendor and that way you can always be assured that your data is safe with you. Along with updating your email software, don’t forget to do the same with your anti-virus and anti-spy software as well.

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Will Digitization Increase Cyber Crimes?

So, there you have it! By ensuring that your email is well-protected from potential hackers and scammers, you can focus on the growth of your business. Remember, your email has all the details about your company. So make sure that its protection is your utmost priority.

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